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Project Coordinator

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Date: Feb 12, 2019

Location: Hungerford, England, GB, RG17 0YL

Company: CDK

Job Description

Accelerate Your Career

Drive global technology

 

We’re a global market leader in providing software and digital marketing solutions to the automotive industry. We’re innovating the way that automotive dealerships drive their customers’ car-buying experience from the moment they run a search online all the way through to bringing their car back in for a service. Join us and be a part of the evolution.

 

We’re large enough to make a difference but small enough for your voice to be heard. This means that we are an organisation where every person matters. You can make an impact on the success of our business and that of our customers regardless of what career you decide to pursue.

 

Purpose of role

 

As a core member of the Programme Management Office team and reporting into the Programme Manager, the PMO Co-ordinator will provide project and programme support for CDKI Finance – Improvement projects and the overall maintenance and management of programme and project artefacts by supporting the finance project managers.

 

Key Duties & Responsibilities

 

  • Strict adherence to the CDKI PMO governance framework
  • Responsible for collating project reports from multiple projects / work streams and submitting regular project highlights for review of the Senior Project Manager / Programme Manager
  • Tracking status of software development items on systems such as JIRA and creating consolidated reports for projects
  • Maintenance and up keep of several project plans upon request of the project managers
  • Ensuring document repository is up to date for ease of searching information for the project stakeholders
  • Keeping project documents like risks logs, issues register, resource plans, team holiday calendars, timesheets updated on a central document storage location like teamwork / SharePoint
  • Support Finance project managers to ensure alignment of project priorities with broader stakeholders
  • Organise meetings required for PMO team members according to the established meeting cadence and ensure attendance of critical members in order to keep the meetings productive
  • Co-ordinate with multiple work streams to track the progress of their work stream activities as agreed in project plans and highlight any deviations to project / programme manager to act upon.
  • Support with vendor management activities like tracking vendor spend and proactive reporting vendors / contractors / consultants likely to go over budget.
  • Act as a deputy to the Project Manager/s for holidays / sickness
  • Act as a key source of documentation hub for projects under scope

 

 

Key Results Indicators & Measures of success 

 

Key Results Indicators

Measure of success

  • Achieve a high level of positive feedback from stakeholders

 

Value addition should be demonstrated based on feedback to reporting manager

  • Reporting is accurate and timely and meets the established standard

 

Accurate, timely project reports are provided in standardised format

 

 

 

Skills / Knowledge /Qualifications and  Experience

 

Essential :

  • Proven track record of performing project co-ordination activity in large matrix organisations for least three years
  • High Proficiency in Microsoft Project Plan tool / Enterprise Project tool for tracking dependencies across multiple activities within a project / programme or multiple programmes.
  • Experience of dealing with sensitive and confidential information in an appropriate manner
  • Must be able to process large amounts of information and summarise the information to help Programme Manager with management reviews
  • Must possess continuous Business Process Improvement mindset
  • Highly proficient IT skills in Word, Excel, PowerPoint, and MS project
  • Must possess strong communication (written and verbal) and should be able to interact at all levels of the organisation
  • Must be able to work in a high pressure environment and should be able to adapt the working style to suit project and organisation needs
  • Must possess cross cultural awareness

 

Desirable :

  • Programme Management Office certified, or equivalently qualified in similar project management methodologies
  • Programme and Project Support Office (BCS Professional Certification (formerly ISEB) PPSO)
  • Understanding of Prince2 / PMBOK or appropriate project methodologies
  • Awareness of Waterfall and Agile IT development methodologies

 

 

Why a career with CDK Global?

 

We demand diversity. Our people may be spread across countries, continents and cultures, but we’re united by a passion and enthusiasm to drive our business forward. This means no matter where you work you’ll feel like part of our global team. Diverse backgrounds, ideas and experiences are the only way to deliver world-class service to our customers. Our differences are our strengths

 

Your benefits. To help us attract and retain the best, we pay people according to performance, not length of service. We will also help you grow your career, not only through focused investment in learning and development but also by enabling you to explore the exciting opportunities our global market has to offer.

 

The perfect opportunity awaits. Start your career with CDK Global.


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