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Document Support - Organize/File/Scan

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Date: May 6, 2019

Location: Petaluma, CA, US, 94954

Company: CDK

Job Description

Accelerate Your Career

Drive global technology


With more than $2 billion in revenues, CDK Global is a leading global provider of integrated information technology and digital marketing solutions to the automotive retail and adjacent industries. Focused on enabling end-to-end automotive commerce, CDK provides solutions to dealers in more than 100 countries around the world, serving approximately 28,000 retail locations and most automotive manufacturers.   CDK Global solutions automate and integrate critical processes from pre-sale targeted advertising to the sale, financing, insurance, parts supply, repair and maintenance of vehicles, with an increasing focus on utilizing data analytics and predictive intelligence.   


We’re large enough to make a difference but small enough for your voice to be heard. This means that we are an organization where every person matters. You can make an impact on the success of our business and that of our customers regardless of what career you decide to pursue.


From data scientists to sales and client service experts, we’re hiring to support your growth and ours - Green light your career.  

Position Summary

The Document Control Specialist I (DCS I) is responsible for supporting the overall functions of the Audit team by collecting, filing and organizing documents.

Position Responsibilities & Essential functions

  • Opens, sorts and validates inbound mail, dating and marking items received in the AVRS system; Files in receive date order; retrieves and ships paper to DMV after audit is complete; Image audited documents, ensuring all copies are legible and retrievable by both internal staff and customers
  • Supports audit team by locating and pulling documents both pre and post-audit
  • Uses document management system to research items as needed
  • Sorts and scans documents into the AVRS system in preparation to send originals to DMV
  • Prepares shipments and document contents, recording tracking information
  • Uses document management system to research items as needed
  • Understands and adheres to all BPA policies and procedures at all times
  • Document Management – Open inbound mail, sort and mark items as received
  • Scanning –

Qualifications & Job Requirements


  • High school diploma or equivalent
  • No prior experience required


  • Accuracy and attention to detail
  • Strong analytical skills
  • Good verbal and written communication skills
  • Basic data entry skills (Windows & IOS environments)



  • Prior knowledge of California vehicle registration processes and requirements, gained from previous work at dealership, registration service or DMV field office



Career Path


Job Code

Job Title



Document Control Specialist III – Team Lead



Document Control Specialist II



Document Control Specialist I










Other Job Considerations:

Choose and explain any working conditions that may exist for this job that are outside normal office working conditions.  The working conditions chosen must be required to perform the essential functions of the job. 



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50lbs max


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60% dust

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Scanner and paper jogger noise

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CDK Global knows you have passions outside of work.  You have family, friends, sporting events, and lots of things going on.   That’s why we offer a comprehensive benefits package to not only take care of you but your family as well.   All of our benefits are effective the first day of employment including 401K matching, paid time off to re-energize, donate your time to volunteer in your community, and tuition reimbursement to name a few.

At CDK, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.  

Nearest Major Market: Santa Rosa
Nearest Secondary Market: Petaluma

Job Segment: Outside Sales, Supply, Advertising, Document Management, Document Control, Sales, Operations, Marketing, Technology, Administrative

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