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Document Support - Organize/File/Scan

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Date: May 6, 2019

Location: Petaluma, CA, US, 94954

Company: CDK

Job Description

Accelerate Your Career

Drive global technology

 

With more than $2 billion in revenues, CDK Global is a leading global provider of integrated information technology and digital marketing solutions to the automotive retail and adjacent industries. Focused on enabling end-to-end automotive commerce, CDK provides solutions to dealers in more than 100 countries around the world, serving approximately 28,000 retail locations and most automotive manufacturers.   CDK Global solutions automate and integrate critical processes from pre-sale targeted advertising to the sale, financing, insurance, parts supply, repair and maintenance of vehicles, with an increasing focus on utilizing data analytics and predictive intelligence.   

 

We’re large enough to make a difference but small enough for your voice to be heard. This means that we are an organization where every person matters. You can make an impact on the success of our business and that of our customers regardless of what career you decide to pursue.

 

From data scientists to sales and client service experts, we’re hiring to support your growth and ours - Green light your career.  

Position Summary

The Document Control Specialist I (DCS I) is responsible for supporting the overall functions of the Audit team by collecting, filing and organizing documents.

Position Responsibilities & Essential functions

  • Opens, sorts and validates inbound mail, dating and marking items received in the AVRS system; Files in receive date order; retrieves and ships paper to DMV after audit is complete; Image audited documents, ensuring all copies are legible and retrievable by both internal staff and customers
  • Supports audit team by locating and pulling documents both pre and post-audit
  • Uses document management system to research items as needed
  • Sorts and scans documents into the AVRS system in preparation to send originals to DMV
  • Prepares shipments and document contents, recording tracking information
  • Uses document management system to research items as needed
  • Understands and adheres to all BPA policies and procedures at all times
  • Document Management – Open inbound mail, sort and mark items as received
  • Scanning –

Qualifications & Job Requirements

 

  • High school diploma or equivalent
  • No prior experience required

 

  • Accuracy and attention to detail
  • Strong analytical skills
  • Good verbal and written communication skills
  • Basic data entry skills (Windows & IOS environments)
  •  

PREFERRED ATTRIBUTES & Qualifications

 

  • Prior knowledge of California vehicle registration processes and requirements, gained from previous work at dealership, registration service or DMV field office

 

 

Career Path

 

Job Code

Job Title

Grade

 

Document Control Specialist III – Team Lead

14

 

Document Control Specialist II

12

 

Document Control Specialist I

10

 

 

 

 

 

 

 

 

Other Job Considerations:

Choose and explain any working conditions that may exist for this job that are outside normal office working conditions.  The working conditions chosen must be required to perform the essential functions of the job. 

 

Standing

Enter % of time

75%

Lifting

Enter maximum pounds

50lbs max

Crawling

Enter % of time

     

Stooping

Enter % of time

10%

Walking

Enter % of time

10%

Repetitive Motions

Explain Motion

25%

Enter % of time

     

Driving

Enter % of time

     

Travel (other than driving)

Enter % of time

     

Unusual Working Hours

What are the hours

     

Exposure to moving mechanical parts

Enter % of time

     

Exposure to fumes or airborne particles

Enter % of time

60% dust

Exposure to outside weather conditions

Enter % of time

 

High areas

Enter maximum height

     

Enter % of time

     

Noise Level

Explain noise level

Scanner and paper jogger noise

Enter % of time

25%

Other

Explain

     

Enter % of time

     

 

 

 

 

 

 

 

 

 

CDK Global knows you have passions outside of work.  You have family, friends, sporting events, and lots of things going on.   That’s why we offer a comprehensive benefits package to not only take care of you but your family as well.   All of our benefits are effective the first day of employment including 401K matching, paid time off to re-energize, donate your time to volunteer in your community, and tuition reimbursement to name a few.

At CDK, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.  


Nearest Major Market: Santa Rosa
Nearest Secondary Market: Petaluma

Job Segment: Outside Sales, Supply, Advertising, Document Management, Document Control, Sales, Operations, Marketing, Technology, Administrative

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