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Proposal/Contracts Specialist - Digital Advertising

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Date: Apr 20, 2019

Location: Seattle, WA, US, 98104

Company: CDK

Job Description

Accelerate Your Career

Drive global technology


With more than $2 billion in revenues, CDK Global is a leading global provider of integrated information technology and digital marketing solutions to the automotive retail and adjacent industries. Focused on enabling end-to-end automotive commerce, CDK provides solutions to dealers in more than 100 countries around the world, serving approximately 28,000 retail locations and most automotive manufacturers.   CDK Global solutions automate and integrate critical processes from pre-sale targeted advertising to the sale, financing, insurance, parts supply, repair and maintenance of vehicles, with an increasing focus on utilizing data analytics and predictive intelligence.   


We’re large enough to make a difference but small enough for your voice to be heard. This means that we are an organization where every person matters. You can make an impact on the success of our business and that of our customers regardless of what career you decide to pursue.


From data scientists to sales and client service experts, we’re hiring to support your growth and ours - Green light your career.  

Position Summary:


We‘re looking for a detail oriented and dependable individual with strong communication skills to work as a Proposal / Contracts Specialist. This position will intake and respond to requests for information (RFI), requests for proposal (RFP), and prepare proposals, accompanying documents, and presentations. This role also maintains and updates proposal content in proposal management software, assists with the preparation and review of New Contracts, Contract Modifications, Master Services Agreements, and other related functions in the contracts process, and works closely with our Enterprise Sales, Enterprise Sales Operation, Legal and Product teams.


Essential Duties & Responsibilities:



. As part of a proposal team, responds to RFPs, RFQs, RFIs and Proposals for large Automotive OEM clients.

. Coordinates the complete lifecycle of a proposal response from intake of the RFP and qualification of the opportunity through to delivery to the client by stated deadlines;

. Assists with coordinating cross-functional proposal resources to meet proposal production deadlines;

. Prepares, coordinates and develops non-technical writing for proposal efforts;  utilizes SMEs for technical aspects and edits and unifies all content

. Creates and maintains proposal database content in application, works with SMEs to update and maintain content.

. Updates the project management database to track all active proposals and next steps;

. Responsible for all writing, editing of all proposal content, placing images, tables, pricing to create aesthetically pleasing proposals

. Collaborates with the proposal team to enforce approved styles and templates and improve and maintain best practices for the proposal process;


. Assist in reviewing, drafting new contracts, contract modifications, Master Services Agreements, and other ancillary documentation for business

. Liaising with relevant internal stakeholders during negotiation process

. Works closely with Enterprise Sales, Legal, Finance, Product Development, IT and Operation teams in coordinating contractual and technical commitments

. Facilitate the contract documentation, approval and signature processes and ensure all contractual obligations are in adherence with company policies and business strategy

. Track contract active contracts and generate reports; work with teams on upcoming contracts due to expire

. Assists with coordinating cross-functional contract resources to meet contract deadlines;


Qualifications and Skills Required:

. Bachelor's Degree in Marketing, Communications, Business or related field with 3-5+ years' relevant experience working in proposal and/or contracts management and administration, preferably in Automotive or Digital Advertising industry, or an equivalent combination of education and work experience

. Expert working knowledge in relevant programs including but not limited to Microsoft Office Suites, Adobe Creative Suites, Proposal Software databases, and Project Management databases.

. Thorough knowledge of proposal development and production processes including ability to organize, write and edit proposal and contract content

. Strong writing, editing and grammar skills

. Excellent communication, organization and high attention to detail and comprehension

. Enthusiastic attitude, inquisitive and strong work ethic

. Dynamic and assertive personality with a proven ability to interact and collaborate with strong personalities

. Proactive team player mindset and flexibility to take on assignments and responsibilities

. Strong multi-tasking and time management skills combined with an ability to work in a fast paced environment with set deadlines.



CDK Global knows you have passions outside of work.  You have family, friends, sporting events, and lots of things going on.   That’s why we offer a comprehensive benefits package to not only take care of you but your family as well.   All of our benefits are effective the first day of employment including 401K matching, paid time off to re-energize, donate your time to volunteer in your community, and tuition reimbursement to name a few.

At CDK, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.  

Nearest Major Market: Seattle

Job Segment: Pre-Sales, RFP, Advertising, Outside Sales, Database, Sales, Marketing, Technology

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